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Office of the President

Events Manager

Full Time, Permanent

United Way of Greater Philadelphia and Southern New Jersey (UWGPSNJ) leads the region’s largest, most powerful fight to end poverty and expand opportunity for all.

With a 100-year legacy of driving change, UWGPSNJ plays a unique role breaking down barriers and creating more opportunity throughout our community. We support where necessary, lead when appropriate, and always seek to build on shared values. Our combined investments fuel lifesaving, transformative missions across our region—work that is vital to our communities, our families — to each and every one of us.

We deploy several tools to that end, including:

  • Unparalleled Reach: With a global network spanning 40 countries and a regional community of more than 400 businesses, 150+ nonprofits and over 40,000 donors, we deliver poverty-fighting solutions at scale. 
  • Convening Power: We gather diverse voices from business, government, funders and nonprofits around the important issues confronting our region.
  • Research-Driven: Research and data analysis continually inform our approach and direct our investment strategies – allowing us to identify gaps and respond in real-time to measurably reduce poverty in our region. 
  • Community-Informed: We listen directly to community members– our neighbors, community leaders, and nonprofits – to identify the most pressing challenges so that we can better understand and deploy capital where needed most.

Together, we can help individuals and families break the cycle of poverty.

 

Role Summary

The Events Manager for United Way of Greater Philadelphia and Southern New Jersey (UWGPSNJ) reports to the Chief Engagement Officer in the Office of the President/CEO. The qualified candidate will work across all departments within the organization to deliver a comprehensive and cohesive events program for all UWGPSNJ constituents. This role manages the planning and executing external events such as the annual OpportUNITY Summit, cultivation and stewardship events, affinity group programming, board meetings and special initiatives to ensure consistency, quality, cost-effectiveness, and success. The role requires excellent interpersonal and communication skills as well as the ability to work collaboratively with internal and external constituents including staff, board members, committees, donors, vendors, and community partners.

Duties and Responsibilities

  • Serve as the primary liaison for key events in the Office of the President/CEO, Development Department and Mission Delivery Teams.
  • Responsibilities include but are not limited to the following: sourcing and securing event speakers, working with vendors, creating menus, décor, programming and event flow, collateral materials, gifts, and managing travel to ensure all events are successful.
  • Track event expenses, monitor and reconcile event budgets.
  • Utilize internal CRM and create other in-house database tools to manage invitations, create registration pages, collect payments if applicable, track RSVPs, and finalize attendee information.
  • Maintain positive working relationships with internal and external constituents to ensure effective execution of events.
  • Ability to manage multiple events simultaneously. Provide Senior Leadership Team with updates on the status of events in a timely manner. Work in conjunction with the Chief Engagement Officer on managing and balancing priorities for time-sensitive matters.
  • Coordinate all set up and break down at event site following the event.
  • Be able to solicit volunteers for events, as needed.
  • Perform additional duties as assigned and assist with special projects as assigned.

Knowledge, Skills, and Abilities

  • Ability to work well under pressure and multi-task in a fast-paced environment.
  • Strong communication, organizational, interpersonal, and public speaking skills.
  • Excellent attention to detail, experience in event planning and ability to work cross-departmentally.
  • Must be able to meet deadlines, solve problems, and communicate concisely for internal/external relations.
  • Ability to produce content for print, website, and social media in a clear and concise manner.
  • Ability to work effectively with donors, vendors, staff, community partners, volunteers, and the public.
  • The ability to work proactively and motivate and lead others.

Qualifications

  • Bachelor’s Degree or requisite experience equal to a 4-year degree required.
  • Minimum of three (3) years’ experience in event management, preferably for a non-profit organization.
  • Strong knowledge of event planning and relationship management required.
  • Strong interpersonal communication skills and problem-solving skills required.
  • Experience with contract administration.
  • Audio-visual and computer technical capabilities preferred.
  • Ability to handle multiple tasks and changing priorities in a deadline sensitive environment.
  • Proficient in MS Office/Google Suite and experience with relational databases.
  • Valid driver’s license & insurance and/or reliable transportation required for out-of-office travel as required by the position.

Physical Requirements and/or Unusual Work Hours

  • Physical requirements for the position are in alignment with stated job functions
  • Evening and weekend hours may be required based on event schedule.
  • Due to the nature of this position, proof of vaccination against COVID-19 is required for all candidates. Individuals may claim exemption from the vaccine requirement for medical or religious reasons.

 

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This role is an at-will employee of United Way. UWGPSNJ promotes a culture of inclusion and seeks talented staff from diverse backgrounds. UWGPSNJ does not discriminate on the basis of race, color, sex, sexual orientation, religion, national or ethnic origin, age, disability, veteran status or any other legally protected factor.